Workspace Launch Playbook

Table of Contents

Quickly launch Gmail project

If the domain configuration or MX is still pointing to the old server, Gmail Outbound Deployment may crash. Workspace Startup Manual integrates GoDaddy Deliverability, Best Settings and MX Record specifications, and combines with AI Intelligent Agent to allow each customer’s Gmail project to be safely online within a few days.

Steps to perform per customer

  1. Domain name audit

    • Inventory the primary domain and backup domain and confirm the DNS owner
    • Document existing SPF/DKIM/DMARC status
    • AI agent generates domain name health score

  2. Authentication Configuration

    • Unified SPF records
    • Rotate DKIM keys and release DMARC in stages *Set the report email, and the AI automatic verification certification will take effect

  3. MX Alignment

    • Replace old records with official Google priorities
    • Remove conflicting entries and automatically verify propagation
    • AI monitors MX effectiveness status and alerts of abnormalities

  4. IMAP + SECURE

    • Enable IMAP and force TLS
    • Emails with 2FA automatically generate App Password
    • Synchronize permission scope records to the security team

  5. Preheat Template

    *Choose preheating mode based on customer goals

    • AI agent automatically optimizes the warm-up rhythm and improves the initial delivery rate

Visualization and Governance

  • DNS drift monitoring

    • Log changes, alert RevOps and pause new activities

  • Change Log

    • All DNS modifications, email enablements, and authentication adjustments are logged for easy IT approval

  • Customer Summary

    • Weekly report shows domain name health status, warm-up progress and maintenance schedule
    • AI automatically generates visual dashboards to support executive reporting

Core Values

  1. Quick launch: Complete Gmail project launch in a few days
  2. Replicable process: Standardized steps ensure that multiple customers can execute it
  3. Smart Monitoring: Automatically discover MX, authentication and warm-up issues
  4. Improve delivery health: Reduce initial bounce and Promotions risks

Workspace Launch Playbook + AI agent allows the team to solve technical dependencies, domain name configuration and email authentication issues in one go, achieving safe, predictable and efficient Gmail outreach launch**.

AI agents enrich customer information, analyze personas and signals, craft personalized copy, and reply instantly.

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