VIP Outreach Studio: Activation Blueprint
Table of Contents
To run large-scale video emails in a short time, the underlying architecture must be in place at once. Teams work more smoothly with multiple contacts.
1. Domain name and email planning
- Capacity backward calculation: Target number of meetings → sending volume → required domain names/emails (1,500–3,000 messages/week usually requires 6–10 domain names).
- Procurement configuration: Contact more to purchase domain names, configure SPF/DKIM/DMARC, and follow brand naming.
- Mailbox creation: Each mailbox is connected to the Deliverability Network and marked with the person in charge, industry, and quota.
2. Warm-up and compliance
- 30 days preheating: Automatic preheating + manual interaction completed.
- List Hygiene: Verified Contact Cloud multi-layer verification, bounce risk >1%, automatic refresh.
- Compliance Track: Subscription status, disclosures, rejection records synced to CRM.
3. CRM and collaboration
- Two-way sync: Emails, tasks, replies into HubSpot/Salesforce.
- Slack Hotline: Clients and strategists can approve and revise drafts in real time.
- Benchmark indicators: Confirm the bounce rate, inbox ratio, and meeting goals before starting to facilitate review.
4. First rehearsal
Test 50 seed mailboxes before going online. Thumbnails, CTA, and delivery will all pass before being fully sent.
AI agent support
AI agents enrich customer information, analyze buyer personas, write tailored copy, and reply instantly; it will also generate video briefs, monitor warm-up data, and push repair plans when risks arise.
Deliver value
- 10–14 days from initiation to compliance dispatch
- DNS/compliance actions are fully documented, making audits more secure
- Each email and video material meets the “production-ready” standard